英语会议策划对话，会议策划不是简单的PPT的堆砌，而必须是根据会议的目的借助一定的科学方法和艺术，为决策、计划而构思、会议策划设计、制作策划方案以达到终的会议效果，好的会议策划，一定是对具体的执行方案有深入的思考，具有可行性；一定是在某些方面有突破，有新意、有创意才行。
Planning the Meetings
Ms Fang, the experienced and proficient secretary, is asking Miss Wang, a junior secretary, whether she has prepared well for the meeting.
A: Miss Wang, the monthly executive committee meeting is scheduled for next week. Were the members notified?
B: Yes. I consulted the by-law a few days ago, and I have given the committee members a formal notice of the meeting by telephone.
A: Is the room ready?
B: Yes. I've put the minute book and some spare copies of the agenda on the table. Paper and pencils have been laid by their name cards on the conference table for each attendant.
A: Thank you. You will be personally responsible for making sure that the board room is ready. Remember to check that there are enough chairs, that the heating and lighting are OK, and that water and glasses are available. How about the microphones and speakers?
B: I have prepared them already.
A: Have you consulted with the committee chairman? Also,do you know that all the papers to be discussed are put into this folder? There are also copies of the notices of the meeting, a list of members of the group, and drafts of resolutions.
B: Yes. All of them are done, and the agenda is prepared. By the way, does everybody get a copy?
A: Yes, after I drew them up and the chairman approved them,we circulate them to all the directors. They can not be altered then.
B: That is important.
A: Make sure that there are enough pencils and paper, and also spare copies of the agendas in case anyone has left them behind.
B: I see. Anymore?
A: You need draw up a seating plan and give each person a number. That will be a help to make the meeting smoothly organized. What's more, you need to assist me to make minutes, which must be accurate.
B: Should I write down every word that everyone says?
A: You just make a note of the topics that are discussed and the result of the discussion.
B: Should I type out the minutes from the notes?
A: Yes.
B: OK, I will try my best to carry out the detailed preparation.
A: Good.
筹划会议
方小姐是一位经验丰富的资深秘书，她正在询问初级秘书小姐有关会议的准备情况。
A:王小姐，每月一次的执行委员会会议定于下星期召开，委员们都通知到了吗?
B:是的，几天前我查阅了公司的内部章程，我已经打电话正式通知了委员们。
A:会场布置好了吗?
B:是的。我已经把记录本和一些备用的议程表放在会议桌上了。供与会者使用的纸张和铅笔也都按各自的位置放在桌上了。
A:谢谢。你要亲自负责确认会议室一切就绪。记得要检查椅子是否够用，灯光和暖气是否合适，开水和茶杯是否都准备好了。对了，话筒和扩音器都准备就绪了吗?
B:这些我都已经准备好了。
A:你咨询过委员会主席吗?还有，你知道所有会议上要讨论的文件都要放到这个文件夹里吗?还有几份会议的通知单、小组成员表和决议草案都要放进文件夹里。
B:好的，所有这些都已经准备好了。还有议程也准备好了。对了，每个人都会有一份吗?
A:嗯，我先起草，主席同意后，我们就把它发给各位董事。这之后，它们就不可以更改了。
B:这很重要。
A:确保有足够的铅笔和纸，同时还要多准备几份议程表，以防有人忘了带。
B:我知道了。还有什么事吗?
A:你需要草拟一份座次表，给每个人编号。这样有助于会议顺利进行。还有一点，你要协助我做会议记录，记录要准确。
B:我要不要把每一个人说的每句话都记下来?
A:你只要把讨论的要点和结果记下就行了。
B:我还要根据笔记将会议记录打印出来吗?
A:是的。
B:好的，我会尽力做好细致的准备工作。
A:很好。
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