外贸英语函电的写作技巧

外贸英语函电写作要注意段落的开头，一般来说,重要或强调的事情都放在信件或段落的开头，而句子就放在最尾。下面介绍外贸英语函电的写作技巧，希望对您有帮助。

外贸函电写作技巧之一 A. 文法上

1. 切忌主客不分或模糊. 例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.” 应改为 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)

2.句子不要凌碎. 例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 应该连在一起.

3.结构对称,令人容易理解. 例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings. 应改为: The owner questioned the occupant’s lease intentions and ink alterations of the contract.

4.单众数不要搞乱,不然会好刺眼,看不舒服. 例如: An authorized person must show that they have security clearance.

5.动词主词要呼应. 想想这两个分别: 1.This is one of the public-relations functions that is underbudgeted. 2. This is one of the public-relations functions, which are underbudgeted.

6.时态和语气不要转变太多.看商务 英语 已经是苦事,不要浪费人家的精力啊.

7.标点要准确. 例如: He did not make repairs, however, he continued to monitor the equipment. 改为: He did not make repairs; however, he continued to monitor the equipment.

8.选词正确. 好像affect和effect, operative和operational等等就要弄清楚才好用啦.

9.拼字正确. 有电脑拼字检查功能后,就更加不能偷懒.

10.大小写要注意.非必要不要整个字都是大写,除非要骂人,:,例如: MUST change to OS immediately. 外国人就觉得不礼貌和喝令人一样. 要强调的话,用底线,斜字,粗体就可以了.

外贸函电写作技巧之二 B. 文体

1.可读性.对象是大学程度的话,用高中的英文就行,不要以为人人都是语言大师.多用短句(15-20字吧), 技术性的字,就更加要简单易明.

2.注意段落的开头.一般来说,重要或强调的事情都放在信件或段落的开头,而句子就放在最尾. 例如: 1.Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. 2.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 两者强调的事情就有分别了.

3.轻重有分. 同等重要的用and来连接,较轻放在次要的句子里.

4.意思转接词要留神. 例如: but (相反), therefore (结论), also (增添), for example (阐明). 分不清furthermore和moreover就不要用啦.

5.句子开头不要含糊不清的主词. 例子: These decisions have been a big disappointment to the committee members. They have delayed further action. They是指什么呀????开头少用this, that, it, they, 或 which.

6.修饰词的位置要小心,例如: He could only reimburse the cost after July 15. 应为 He could reimburse the cost only after July 15.

7.用语要肯定准确.切忌含糊. 例如:The figures show a significant increase.” 怎样significant呀,大哥? 改为: The figures show an increase of 19%.

8.立场观点一致. 少用被动语. 例如: Partial data should be submitted by April. 改为: You should submit partial data by April.就很好了.

一、彻底拒绝类：彻底拒绝类指的是一方彻底拒绝另一方的发盘、订单、索赔或者其他要求。写这类信函前要慎重考虑，说明具体客观原因。

1.注意事项：

(1)坚定地表达我方不能接受的立场，言语不能模棱两可;

(2)遵循礼貌的原则，注意措辞;

(3)不要因为客观的原因去责怪对方，不要加入过多主观情绪。

2.范例：

(1)We regret that we can’t accept the price you quoted.

很遗憾，我方不能接受你方的报价。

(2)There are no stocks for these goods, and we can’t produce it in the near future.

这类产品我们现在没有存货了，而且我们短期也无法生产。

二、部分拒绝类：部分拒绝类指的是对对方提出的要求有条件接受，但提出了自己的意见，比如各种还盘。

1.注意事项：

(1)尽量说服对方采纳自己的建议，不至于使生意陷入僵局;

(2)语言表达的含义尽量宽泛，给双方的进一步交流留有余地;

(3)体现对市场的熟悉，熟练使用礼貌原则。

2.范例：

(1)Your quotation leaves us little or no margin of profit.

你们的报价让我们一点利润都没有了。

(2)Our usual practice is payment by L/C, so we can’t accept D/A. But in view of our friendship, we are prepared to accept payment by D/P at sight.

我们的惯例是信用证付款，所以我们不接受承兑交单。但鉴于我们的友谊，我们可以接受短期付款交单。

三、抱怨索赔类：这类信函是为了获取更好的服务，能尽快妥善地解决问题。

1.注意事项：

(1)内容明确、清楚、有理有据;

(2)开门见山说出有何不满，为何不满，提出解决方案;

(3)避免使用愤怒和使对方过于难堪的措辞。

2.范例：

(1)Your delay in delivery has put us to great inconvenience.

你方发货的延误给我们带来了极大的不便。

(2)We are writing to inform you that the toys arrived in such an unsatisfactory condition that we have to lodge a claim against you.

我们写信通知贵方，玩具已收到，但货物状况很不令人满意 ，故我们不得不提出索赔。

S/C=sales confirmation 售货确认书

T/T=telegraphic transfer 电汇

U/M=under-mentioned 下述

LCL=less than a container load 拼箱货

N/M=no mark 无唛头

PO: purchase order 订单

quotation: 报价单

iv: invoice 发票

pl: packinglist 装箱单

BL: bill of lading 提单

balance: 尾款

Disc: discount 折扣

enc/encl/ attachment: 附件

L/C=letter of credit

P/O=purchase order

S/O=shipping order

FOB=free on board

ASAP=as soon as possible

THC：TERMINAL HANDLING CHARGE

THC：Terminal Handling Charges

T/T ：TELEGRAM TRANSIT

W/M:即以重量吨或者尺码吨中从高收费 Weight or Measurement ton

33 REF:(reference)参考、查价

TEU：20‘柜型 Twenty-Foot Equivalent Unit 20’

TTL：总共Total

T或LTX或TX(telex)：电传

TACT(the Air Cargo Tariff)航空货物运价手册

offer报盘

sample样品

settle解决

shipment运输

small size小号

medium size中号

large size大号

popularly salable畅销

usual practice惯例

delivery time交货期

specification规格

custom colors定制颜色

materials制作材料

be packed in.....货物装入....

subject to...以...为准

equal assortments平均搭配

terms of payment=payment terms付款条件